RTI : Manual

17 Manuals of RTI

This document contains the information compiled in the Form of 17 manuals as per the requirements of Right To Information Act, 2005

Background of this handbook	Right to Information Act. 2005 (RTI Act)
Objective / purpose of this handbook	To provide information about the institute and source of information
Users of this Handbook	Students and Staff of the Institute, general public etc
Organization of the information in the Handbook	As per guidelines of RTI Act.
Contact Person	Registrar, Indian Institute of Technology Roorkee, Roorkee-247667(UA), Telephone - (01332) 285311

Manual 1: Particulars of Organization, functions and duties {Section 4(l)b(i)}

About IIT Roorkee

Indian Institute of Technology - Roorkee is among the foremost of institutes of national importance in higher technological education and in engineering, basic and applied research. Since its establishment, the Institute has played a vital role in providing the technical manpower and know-how to the country and in pursuit of research. The Institute ranks amongst the best technological institutions in the world and has contributed to all sectors of technological development. It has also been considered a trend-setter in the area of education and research in the field of science, technology, and engineering.

The Institute had celebrated its Sesquicentennial in October 1996 and now completed more than 175 years of its existence. It was converted to IIT on September 21, 2001 by an Ordinance issued by the Government of India declared it as the nation’s seventh Indian Institute of Technology, an “Institution of National Importance”.

The Institute offers Bachelor's Degree courses in 10 disciplines of Engineering and Architecture and Postgraduate's Degree in 55 disciplines of Engineering, Applied Science, Architecture and planning. The Institute has facility for doctoral work in all Departments and Research Centres.

The Institute admits students to B.Tech. and B.Arch. courses through the Joint Entrance Examination (JEE) conducted at various centres all over India.

Vision To attain global level of excellence in education and to create a sustainable and equitable society through innovative research in science and technology. Mission To create an environment that shall foster the growth of intellectually capable, innovative and entrepreneurial professionals, who shall contribute to the growth of Science and Technology in partnership with industry and develop and harness it for the welfare of the nation and mankind.

Core Values
i. Academic integrity and accountability

ii. Respect and tolerance for the views of every individual

iii. Attention to issues of national relevance as well as of global concern

iv. Holistic understanding, including knowledge of the human sciences

v. Appreciation of intellectual excellence and creativity

vi. An unfettered spirit of learning exploration, rationality and enterprise

vii. Sensitivity to social responsibilities

Organization & Administration

i. IIT Council

ii. Board of Governors

iii. Senate

iv. Finance Committee

v. Building & Works Committee

B
Organization Charts

Address of Main Office

The Registrar

Indian Institute of Technology Roorkee

Roorkee -247667

Ph. 91-1332-285311, 272430

E.mail : registrar@iitr.ac.in

Manual 2: Power and duties of officers and employees {Section 4(l) b (ii)}

The powers and duties of following officers are given in hereunder:

1. The Chairman (1) The Chairman shall have the power to fix on the recommendations of the Selection Committee, the initial pay of an incumbent at a stage higher than the minimum of the scale in respect of posts to which appointments can be made by the Board under the provisions of the Act.
(2) The Chairman shall have the power to send members of the staff of the Institute for training or for a course of instruction outside India subject to such terms and conditions as may be laid down by the Board from time to time.
(3) The Chairman shall execute the Contract of Service between the Institute and the Director. Provided that the Chairman shall not be personally liable in respect of anything under such contract.
(4) In emergent cases, the Chairman may exercise the powers of the Board and inform the Board of the action taken by him for its approval in its next meeting.

2. The Director (1) Subject to the budget provisions made for the specific purpose, the Director shall have the power to incur expenditure in accordance with the procedure as may be laid down by the Board from time to time.
(2) The Director shall have the power to reappropriate funds with respect to different items constituting the recurring budget upto such limit for each item as may be determined by the Board from time to time. Provided that such reappropriation will not involve any liability in future years. Every such reappropriation shall, as soon as possible, be reported to the Board.
(3) The Director shall have the power to waive recovery of overpayment upto such limit as may be determined by the Board from time to time, made to a member of the staff, not detected within twenty-four months of payment. Every such waiver shall, as soon as possible, be reported to the Board.
(4) The Director shall have the power to write off irrecoverable losses and irrecoverable value of stores lost or rendered unserviceable due to fair, wear and tear on the recommendation of a Standing Committee appointed by the Board for such purpose subject to such financial limit, as may be specified by the Board from time to time.
(5) The Director shall have the power to fix, on the recommendation of the Selection Committee, the initial pay of an incumbent at a stage higher than the minimum of the scale, but not involving more than five increments, in respect of such posts to which appointment can be made by him as stipulated by the Board in accordance with the Act.
(6) The Director shall have the power to employ technicians and workmen paid from contingencies involving such emoluments as may be stipulated by the Board from time to time.
(7) The Director shall have the power to send the members of the staff for training or for a course of instruction inside India subject to such terms and conditions as may be laid down by the Board from time to time.
(8) The Director shall have the power to sanction remission or reduction of rent for buildings rendered wholly or partially unsuitable.
(9) The Director shall have the power to sanction temporary allocation of any building for any purpose other than that for which it was constructed.
(10) In exceptional cases, subject to availability of funds, the Director shall have the power to create temporary posts with the approval of the Chairman, of not more than two yearsâ€™ duration on approved scales of pay under report to the Board provided that no such post, of which the Director is not the appointing authority, shall be so created.
(11) The Director shall have the power of a Head of Department for purposes of rules in the Account Code, the Fundamental and Supplementary Rules and other rules of the Government in so far as they are applicable or may be made applicable to the conduct of the business of the Institute.
(12) If, for any reason, the Registrar is temporarily absent for a period not exceeding one month, the Director may take over, or assign to any member of the staff of the Institute, any of the functions of the Registrar as he deems fit. Provided that if, at any time, the temporary absence of the Registrar exceeds one month the Board may, if it thinks fit, authorize the Director to take over or assign the function of the Registrar as aforesaid, for a period exceeding one month.
(13) The Director may, during his absence from the headquarters, authorise the Deputy Director or one of the Deans or the senior most Professor present, to sanction advances for travelling allowance, contingencies and medical treatment of the staff and sign and countersign bills on his behalf and authorise him for assuming such powers of the Director as may be specifically delegated to the Deputy Director or one of the Deans or the senior most Professor present, by him in writing.
(14) The Director may, at his discretion, constitute such Committees as he may consider appropriate.
(15) In the event of the occurrence of any vacancy in the office of the Chairman by reason of his death, resignation, or otherwise or in the event of the Chairman being unable to discharge his functions owing to absence, illness or any other cause, the Director may discharge the functions assigned to the Chairman under Statute 8.
(16) The Director may, with the approval of the Board, delegate any of his powers, responsibilities and authorities vested in him by the Act and Statutes to one or more members of academic or administrative staff of the Institute.

3. The Deputy Director (1) The Deputy Director shall be appointed by the Director from amongst the Professors of the Institute with the prior approval of the Chairman, on such terms and conditions as may be decided by the Board from time to time. However, the Deputy Director shall be entitled to additional monetary benefit as may be prescribed/ approved by the Govt. of India, from time to time.
(2) The Deputy Director shall assist the Director in academic and administrative work and in maintaining liaison with other institutions of higher learning and research and also with industrial undertakings and other employers.

4. The Deans (1) The Director may appoint Deans and Associate Deans to assist him in discharging his duties and responsibilities, in consultation with the Chairman.
(2) The Deans and Associate Deans shall be appointed by the Director from amongst the teachers for a period not exceeding three years. They shall hold their offices at the pleasure of the Director.
(3) The Deans and the Associate Deans shall be deemed to be the officers of the Institute and will enjoy such powers and perform such duties as may be delegated to them by the Director with the prior approval of the Board. The Associate Deans shall normally assist the respective Deans in the performance of their duties.
(4) The Deans and Associate Deans shall be entitled additional monetary benefit as may be prescribed/ approved by the Govt. of India, from time to time.

5. Head of the Department (1) The Head of the Department/Centre/School/Service Centre shall be responsible for the entire working of the Department/ Centre/ School/Service Centre, subject to the general control of the Director.
(2) It shall be the duty of the Head of the Department /Centre/ School/ Service Centre to see that the decisions of the authorities of the Institute and of the Director are faithfully carried out. He shall perform such other duties as may be assigned to him by the Director.

6. The Registrar (1) The Registrar of each Institute shall be appointed on such terms and conditions as may be laid down by the Statues and shall be the custodian of records, the common seal, the funds of the Institute and such other property of the Institute as the Board shall commit to his charge.
(2) The Registrar shall act as the Secretary of the Board, the Senate, and such committees as may be prescribed by the Statutes.
(3) The Registrar shall be responsible to the Director for the proper discharge of his functions.
(4) The Registrar shall exercise such other powers and perform such other duties as may be assigned to him by this Act or the Statutes or by the Director.

Manual 3: Procedure followed in the decision making process including channels of supervision and accountability {Section 4(l) b (ii)}

The Institute has a Director, Deputy Director, 10 Deans, 26 Heads of the Departments and the Registrar, who carry out the various functions of the Institute. The Deans, the Deputy Director, Heads of Departments and the Registrar report to the Director. The Deputy Registrars/Assistant Registrars report to the Deans/the Registrar as per the division of work. Requisite powers have been delegated to the Deans, the Heads of Departments, and the Registrar, who are accountable for their actions.

The following manuals/documents give details of the procedures being followed in taking various decisions

The Institutes of Technology Act 1961

IIT Roorkee Statutes(English version) / IIT Roorkee Statutes (Hindi version) / REVISED STATUTES 9(1) & 14(2) / REVISED STATUTES 10(1) & 11(4)

Senate Manual

Senate Niymawali (Hindi)

SRIC Rules

New Purchase Rules

Medical Attendance and Treatment Rules

Vacation and Leave Rules (Modified) / Vacation and Leave Rules

House Allotment Rules

Conduct Rules

Manual 4: Norms set for the discharge of functions {Section 4(l) b (iv)}

The norms for the discharge of functions can be found in Dean's Corner the following links:

Nodal Officer for Centralized Grievance Redress and Monitoring (CGRAM)

Resources and Alumni Affairs

SRIC

Extension of Tensure of the following Standing Committees Constituted

Manual 5: Rules, regulations, instructions, Manuals & Records used for discharging its functions {Section 4(1 ) b (v)}

The following documents provide this information:

IIT Act 1961 and its amendments

IIT Roorkee Statutes(English version) / IIT Roorkee Statutes (Hindi version) / REVISED STATUTES 9(1) & 14(2) / REVISED STATUTES 10(1) & 11(4)

Rules & Regulations of the Govt. of India

Senate Manual

Senate Niymawali (Hindi)

New Purchase Rules

Medical Attendance and Treatment Rules

Vacation and Leave Rules (Modified) / Vacation and Leave Rules

House Allotment Rules

Conduct Rules

Academic (Regulations/Notifications etc.)

DoSW (Rules/Notices)

Administrative (Rules and Regulations)

SRIC Rules

Institute Works Department (Rules and Regulations)

RTI Act and Rules

Transfer policy and transfer orders.

(i) Posting order of Group 'A' officers

(ii) Posting order of Group 'B' & 'C' employees

Manual 6: Statement of the categories of documents held by IITR or under its control
{Section 4(l) b (vi)}

The following are the categories of documents:

Category 1. Documents pertaining to Academics

Category 2. Documents pertaining to Sponsored Research & Industrial Consultancy

Category 3. Documents pertaining to Administration

Medical Attendance and Treatment Rules

Vacation and Leave Rules (Modified) / Vacation and Leave Rules

House Allotment Rules

Conduct Rules

Category 4. Documents pertaining to Finance and Accounts

Category 5. Documents pertaining to Students' Affairs

Category 6. Documents pertaining to Faculty Affairs

Category 7. Documents pertaining to Infrastructure (Estate & Works)

Category 8. Documents pertaining to Resources & Alumni Affairs

Custodian of documents/categories

Manual 7: The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policies or implementation there of {Section 4(l)b(vii)}

There is a Central Body as per official gazette notified by the Central Government called as IIT Council [Sec. 31(1) of the Act].

The Minister-In-Charge of technical education in the Central Government (ex-officio) is the Chairman of the Council [Sec 31(2a) of the Act].

The Council has three members of Parliament, of whom two are elected by the House of People from among its members and one by Council of States from among its members [Sec 31 (2k) of the Act]. The functions of the Council are described in The Institute of Technology Act.

There is a Central Body as per official gazette notified by the Central Government called as Council [Sec. 31(1) of the Act].

The Minister-In-Charge of technical education in the Central Government (ex-officio) is the Chairman of the Council [Sec 31(2a) of the Act].

Every rule made by the Central Government under Chapter III of The Institutes of Technology Act is required to be laid, as soon as, it is made, before each Houses of the Parliament while it is in session, for a total period of 30 days which may be comprised in one session or in two or more successive sessions, and if, before the expiry of the session immediately following the session or the successive session aforesaid, both house agree in making any modification in the rule or both house agree that the rule should not be made, the rule shall thereafter have effect only in such modified form or be of no effect, as the case may be. [Sec. 35(3) of the Act]

The accounts of the Institute as certified by the CAG of India together with the audit report are required to be forwarded annually to the Central Government and then the Government causes the same to be laid before each house of the Parliament. [Sec. 23(4) of the Act].

Manual 8: A statement of the boards, councils, committees and other bodies constituted {Section 4(l)b(viii)}

Boards, Council, Committee etc.

The minutes of the meetings of the Board, Senate, Finance Committee and Building & Works Committee.

Manual 9: The directory of its employees and its officials {Section 4(l)b(ix)}

The Directory for Faculty, Class 'A' and other employees

Manual 10: Monthly remuneration received by each officer and employee, including the system of compensation as provided in its regulations {Section 4(l)b(x)}

The details of the monthly remuneration received by the Faculty members, officers and the employees of the Institute are maintained in the Accounts Section. The monthly remuneration received by the Faculty members, Officers and the employees of the Institute are as per the Government approved pay scales.

Monthly Remuneration

Monthly remuneration of faculty, officers and employees and system of compensation

Manual 11: The budget allocation to each Department indicating the particulars of all plans, proposed expenditure, and reports on disbursements made {Section 4(l)b(xi)}

The Non-plan budget and Plan Budget allocation by the Govt. and the details of various heads under which they are utilized are maintained by the Accounts Section and are available in the Annual Statements of Accounts of the Institute.

Summary of Grants & utilization for the F.Y. 2024-25

Summary of Grants & utilization for the F.Y. 2023-24

Summary of Grants & utilization for the F.Y. 2022-23

Balance Sheet for F.Y 2022-23

Audit Report 2022-23

Audit Certificate 2022-23

Audit Report 2021-22

Audit Certificate 2021-22

Manual 12: The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes {Section 4(l)b(xii)}

The under-mentioned subsidies are provided to the SC/ST students:

i. The following facilities are extended to the undergraduate students of SC & ST categories as per Government of India notification.

a. Concession of tution fee exemption to all undergraduate SC & ST students irrespective of their parents/guardian income.

b. Room rent exemption

c. (i) UG/PG/Ph.D. Programmes
(ii) Scholarship, Prizes And Awards

ii. For the Graduate Aptitude Test in Engineering, for admission to the post graduate Programmes, please visit the following website www.gate.ac.in/gate

iii. For the Joint Entrance Examination (Advanced) for admission to the Undergraduate Programmes, visit the following website www.jeeadv.ac.in

iv. A preparatory course of one year's duration is conducted for the SC/ST students, in order to prepare them for direct admission in first year of the 4 years B.Tech. and 5 years B.Arch./ IDD/ Integrated M.Sc./M.Tech. programmes.

Manual 13: Particulars of recipients of concessions, permits or authorizations granted by the Institute. {Section 4(l) b (xiii)}

The Institute has extended limited infrastructure facilities to Banks/ ATM, Post Office and Railway Reservation Counter for students and staff. These facilities are also open to the Public.

Manual 14: Details in respect of the information, available to or held by it, reduced in an electronic form {Section 4(l)b(xiv)}

Most of the information is available on the Institute website at (www.iitr.ac.in )

Manual 15: The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use {Section 4(l) b (xv)}

1. Name & Location of the facilities:

RTI Cell
James Thomason Building (Main Building)
IIT Roorkee,
Roorkee – 247667
Uttarakhand

2. Details of information available:

The applicants may submit their RTI applications in RTI Cell and the desired information will be provided to them in accordance with the RTI Act-2005.

3. Working hours of the facility:

08:45AM to 05:30PM
(Monday to Friday except for holidays)

4. Contact person & contact details:

Shri Abhishek Kumar
Public Information Officer
Indian Institute of Technology Roorkee
Tel.: 01332-285453/4253
Mob: 8126111611
Email Id: pio@iitr.ac.in

The Library of the Institute is primarily meant for the Faculty, Officers, Students and the Employees of the Institute. However, persons from certain sister organizations located at Roorkee, are permitted temporary membership of the Library for academic purposes. The library remains open from 8.45 am to 12.00 pm. on all working days.

The following methods are also adopted by the Institute for the dissemination of the information

Website (www.iitr.ac.in)

Library Newspapers

Notice Boards

Printed Manuals

Manual 16: The names, designations and other particulars of the Public Information Officers; {Section 4(l) b (xvi}

1. a) The First Appellate Authority of the Institute w.e.f. 01-07-2015:

Shri Prashant Garg
Registrar
Indian Institute of Technology Roorkee
Roorkee, Uttarakhand
India – 247667
Contact No. +91-1332-285311
Email Id: registrar@iitr.ac.in

b) The First Appellate Authority of the Institute (Earlier):

(i) Prof. S P Gupta
Deputy Director (01-01-2013 to 05-02-2015)
Indian Institute of Technology Roorkee
Roorkee, Uttarakhand

(ii) Prof. Vinod Kumar
Deputy Director (06-02-2015 to 30-06-2015)
Indian Institute of Technology Roorkee
Roorkee, Uttarakhand

2. a) The Public Information Officer & Nodal Officer of the Institute w.e.f. 27-10-2022:

Shri Abhishek Kumar
Joint Registrar (RTI Cell and PIO)
Indian Institute of Technology Roorkee
Roorkee, Uttarakhand
India – 247667
Contact No. +91-1332-285453
Email Id: pio@iitr.ac.in

b) The Public Information Officer & Nodal Officer of the Institute (Earlier):

(i) Shri A K Srivastav (Lt. Col. Retired)
Registrar (July 2005 to 30-06-2015)
Indian Institute of Technology Roorkee
Roorkee, Uttarakhand

(ii) Dr. Shyam Narayan
Joint Registrar (01-07-2015 to 31-03-2021)
Indian Institute of Technology Roorkee
Roorkee, Uttarakhand

(iii) Shri Bane Singh Meena
Assistant Registrar (01-04-2021 to 22-02-2022)
Indian Institute of Technology Roorkee
Roorkee, Uttarakhand

(iv) Shri Sanjeev Kumar Jainth
Deputy Registrar (23-02-2022 to 26-10-2022)
Indian Institute of Technology Roorkee
Roorkee, Uttarakhand

3. The Assistant Public Information Officers of the Institute are:

(a) Mr. Gopal Kumar Rastogi
Finance Officer
Indian Institute of Technology Roorkee
Telephone: (01332) 285789

(b) Dr. Sheeba Ramola
Joint Registrar (SRIC)
Indian Institute of Technology Roorkee
Telephone: (01332) 285139

(c) Mr. Lokesh Verma
Deputy Registrar
Material Management
Indian Institute of Technology Roorkee
Telephone: (01332) 284886

(d) Dr. Manoj Bhatt
Assistant Registrar (Evaluation)
Indian Institute of Technology Roorkee
Telephone: (01332) 286569

(e) Mr. Dileep Kumar Toppo
Assistant Registrar (IWD)
Indian Institute of Technology Roorkee
Telephone: (01332) 284825

(f) Mr. Jain Singh
Assistant Registrar (Finance & Accounts)
Indian Institute of Technology Roorkee
Telephone: (01332) 284243

(g) Mr. Mayank Pratap Singh
Assistant Registrar
Internal Audit
Indian Institute of Technology Roorkee
Telephone: (01332) 285125

(h) Mr. Lekhraj
Assistant Registrar
Estate, Liaison Cell (SC/ST) & SRE
Indian Institute of Technology Roorkee
Telephone: (01332) 284435

(i) Mr. Alagu Sundar A
Assistant Registrar
Pension Training & General Section
Indian Institute of Technology Roorkee
Telephone: (01332) 284290

4. Consultancy Committee of key stakeholders for advice on suo-motu disclosure under RTI Act

Consultancy committee of key stakeholders for advice on suo-motu disclosure under RTI Act

5. Committee of PIOs/FAAs to identify frequently sought information under RTI Act

Committee of PIOs/FAAs to identify frequently sought information under RTI Act

Manual 17: Such other information as may be prescribed {Section 4(l) b (xvii)}

RTI Annual Return Information System (Details about the RTI Requests and RTI Appeals)

4th Quarter (Jan-Mar) 2024-2025

3rd Quarter (Oct-Dec) 2024-2025

2nd Quarter (July-Sept) 2024-2025

1st Quarter (April-June) 2024-2025

4th Quarter (Jan-Mar)2023-2024

3rd Quarter (Oct-Dec)2023-2024

2nd Quarter (July-Sept)2023-2024

1st Quarter (April-June)2023-2024

4th Quarter (Jan-Mar)2022-2023

3rd Quarter (Oct-Dec)2022-2023

2nd Quarter (July-Sept)2022-2023

1st Quarter (April-June)2022-2023

Information about the following is also available on our website.

Department and Centres

Admissions (Undergraduate, PG and Ph. D.)

Mahatma Gandhi Central Library

GATE , JEE

Nodal Officer for Centralized Grievance Redress and Monitoring (CGRAM)

Material Management

Annual Report

Careers

Details of Consultancy Projects

(i) Details of Consultancy Projects for the financial year 2024-2025

(i) Details of Consultancy Projects for the financial year 2023-2024

(ii) Details of closed Consultancy Projects for the financial year 2022-2023

(iii) Details of ongoing Consultancy Projects for the financial year 2022-2023

Third-Party Transparency Audit Report

(i) Summary Report 2023-24

(ii) Audit Report 2023-24

(iii) Summary Report 2022-23

(iv) Audit Report 2022-23

Frequently Asked Questions (FAQs)

17 Manuals of the RTI

17 Manuals of RTI