|Background of this handbook||Right to Information Act. 2005 (RTI Act)|
|Objective / purpose of this handbook||To provide information about the institute and source of information|
|Users of this Handbook||Students and Staff of the Institute, general public etc|
|Organization of the information in the Handbook||As per guidelines of RTI Act.|
Manual 1: Particulars of Organization, functions and duties
About IIT Roorkee
Indian Institute of Technology, Roorkee is among the foremost of Institutes of national importance in higher technological education and in basic and applied research. Since its establishment, the Institute has played a vital role in providing technical manpower and know-how to the country and in the pursuit of research. The Institute ranks amongst the best technological institutions in the world and has contributed to all sectors of technological development. It has also been considered a trend-setter in the area of education and research in the field of science, technology, and engineering.
The Institute completed 150 years of its existence in October 1996. On September 21, 2001, an Ordinance issued by the Government of India declared it as the nation's seventh Indian Institute of Technology. The Ordinance is now converted into an Act by the Parliament to make IIT, Roorkee as an "Institution of National Importance".
The Institute offers Bachelor's Degree courses in 11 disciplines of Engineering and Architecture and Postgraduate's Degree in 51 disciplines of Engineering, Applied Science, Architecture and Planning. The Institute has facility for doctoral work in all Departments and Research Centres.
The Institute admits students to B.Tech. and B.Arch. courses through the Joint Entrance Examination (JEE), admission to M. Tech and Ph. D. programme is on the basis of all India competition, to MBA, through Joint Management Aptitude Test (JMAT) and to M. Sc. through Joint Admission Test to M. Sc. (JAM), conducted at various centres all over India.
To be the fountainhead of new ideas and innovations in science and technology and continue to be a source of pride for all Indians.
To create an environment that shall foster the growth of intellectually capable, innovative and entrepreneurial professionals, who shall contribute to the growth of Science and Technology in partnership with industry and develop and harness it for the welfare of the nation and mankind.
Functions & Duties
IIT Roorkee is an Institute of national importance created by the Parliament through the Institutes of Technology Act, 1961.
Subject to the provisions of this act, the Institute shall exercise the following powers and perform the following duties, namely:
i. To provide for Instruction and research in such branches of engineering & technology, sciences and arts, as the Institute may think fit, and for the advancement of learning and dissemination of knowledge in such branches.
ii. To hold examinations and grant degrees, diplomas and other academic distinction or titles.
iii. To confer honorary degrees or other distinctions.
iv. To fix, demand and receive fees and other charges.
v. To establish, maintain and manage halls and hostels for the residence of students.
vi. To supervise and control the residence and regulate the discipline of students and to make arrangements for promoting their health, general welfare and cultural and corporate life.
vii. To provide for the maintenance of units of the National Cadet Corps for the students of the Institute.
viii. To institute academic and other posts and to make appointments thereto (except in the case of the Director).
ix. To frame statutes and ordinances and to alter, modify or rescind the same;
x. To deal with any property belonging to or vested in the Institute in such manner as the Institute may deem fit for advancing the objects of the Institute.
xi. To receive gifts, grants, donations for benefactions from the Government and to receive of movable and immovable properties from donors or transferors as the case may be.
xii. To cooperate with educational or other Institutions in any part of the world having objects wholly or partly similar to those of the Institute by exchange of teachers and scholars and generally in such manner as may be conducive to their common objects.
xiii. To institute and award fellowships, scholarships, exhibitions, prizes and medals.
xiv. To do all such things as may be necessary, incidental or conductive to the attainment of all or any of the objects of the institute.
Organization & Administration
i. IIT Council
Address of Main Office
Manual 2: Power and duties of officers and employees
The powers and duties of following officers are given in hereunder:
1. The Chairman
(1) The Chairman shall have the power to fix on the recommendations of the Selection Committee, the initial pay of an incumbent at a stage higher than the minimum of the scale in respect of posts to which appointments can be made by the Board under the provisions of the Act.
(2) The Chairman shall have the power to send members of the staff of the Institute for training or for a course of instruction outside India subject to such terms and conditions as may be laid down by the Board from time to time.
(3) The Chairman shall execute the Contract of Service between the Institute and the Director. Provided that the Chairman shall not be personally liable in respect of anything under such contract.
(4) In emergent cases, the Chairman may exercise the powers of the Board and inform the Board of the action taken by him for its approval in its next meeting.
2. The Director
(1) Subject to the budget provisions made for the specific purpose, the Director shall have the power to incur expenditure in accordance with the procedure as may be laid down by the Board from time to time.
(2) The Director shall have the power to reappropriate funds with respect to different items constituting the recurring budget upto such limit for each item as may be determined by the Board from time to time. Provided that such reappropriation will not involve any liability in future years. Every such reappropriation shall, as soon as possible, be reported to the Board.
(3) The Director shall have the power to waive recovery of overpayment upto such limit as may be determined by the Board from time to time, made to a member of the staff, not detected within twenty-four months of payment. Every such waiver shall, as soon as possible, be reported to the Board.
(4) The Director shall have the power to write off irrecoverable losses and irrecoverable value of stores lost or rendered unserviceable due to fair, wear and tear on the recommendation of a Standing Committee appointed by the Board for such purpose subject to such financial limit, as may be specified by the Board from time to time.
(5) The Director shall have the power to fix, on the recommendation of the Selection Committee, the initial pay of an incumbent at a stage higher than the minimum of the scale, but not involving more than five increments, in respect of such posts to which appointment can be made by him as stipulated by the Board in accordance with the Act.
(6) The Director shall have the power to employ technicians and workmen paid from contingencies involving such emoluments as may be stipulated by the Board from time to time.
(7) The Director shall have the power to send the members of the staff for training or for a course of instruction inside India subject to such terms and conditions as may be laid down by the Board from time to time.
(8) The Director shall have the power to sanction remission or reduction of rent for buildings rendered wholly or partially unsuitable.
(9) The Director shall have the power to sanction temporary allocation of any building for any purpose other than that for which it was constructed.
(10) In exceptional cases, subject to availability of funds, the Director shall have the power to create temporary posts with the approval of the Chairman, of not more than two yearsâ€™ duration on approved scales of pay under report to the Board provided that no such post, of which the Director is not the appointing authority, shall be so created.
(11) The Director shall have the power of a Head of Department for purposes of rules in the Account Code, the Fundamental and Supplementary Rules and other rules of the Government in so far as they are applicable or may be made applicable to the conduct of the business of the Institute.
(12) If, for any reason, the Registrar is temporarily absent for a period not exceeding one month, the Director may take over, or assign to any member of the staff of the Institute, any of the functions of the Registrar as he deems fit. Provided that if, at any time, the temporary absence of the Registrar exceeds one month the Board may, if it thinks fit, authorize the Director to take over or assign the function of the Registrar as aforesaid, for a period exceeding one month.
(13) The Director may, during his absence from the headquarters, authorise the Deputy Director or one of the Deans or the senior most Professor present, to sanction advances for travelling allowance, contingencies and medical treatment of the staff and sign and countersign bills on his behalf and authorise him for assuming such powers of the Director as may be specifically delegated to the Deputy Director or one of the Deans or the senior most Professor present, by him in writing.
(14) The Director may, at his discretion, constitute such Committees as he may consider appropriate.
(15) In the event of the occurrence of any vacancy in the office of the Chairman by reason of his death, resignation, or otherwise or in the event of the Chairman being unable to discharge his functions owing to absence, illness or any other cause, the Director may discharge the functions assigned to the Chairman under Statute 8.
(16) The Director may, with the approval of the Board, delegate any of his powers, responsibilities and authorities vested in him by the Act and Statutes to one or more members of academic or administrative staff of the Institute.
3. The Deputy Director
(1) The Deputy Director shall be appointed by the Director from amongst the Professors of the Institute with the prior approval of the Chairman, on such terms and conditions as may be decided by the Board from time to time. However, the Deputy Director shall be entitled to additional monetary benefit as may be prescribed/ approved by the Govt. of India, from time to time.
(2) The Deputy Director shall assist the Director in academic and administrative work and in maintaining liaison with other institutions of higher learning and research and also with industrial undertakings and other employers.
4. The Deans
(1) The Director may appoint Deans and Associate Deans to assist him in discharging his duties and responsibilities, in consultation with the Chairman.
(2) The Deans and Associate Deans shall be appointed by the Director from amongst the teachers for a period not exceeding three years. They shall hold their offices at the pleasure of the Director.
(3) The Deans and the Associate Deans shall be deemed to be the officers of the Institute and will enjoy such powers and perform such duties as may be delegated to them by the Director with the prior approval of the Board. The Associate Deans shall normally assist the respective Deans in the performance of their duties.
(4) The Deans and Associate Deans shall be entitled additional monetary benefit as may be prescribed/ approved by the Govt. of India, from time to time.
5. Head of the Department
(1) The Head of the Department/Centre/School/Service Centre shall be responsible for the entire working of the Department/ Centre/ School/Service Centre, subject to the general control of the Director.
(2) It shall be the duty of the Head of the Department /Centre/ School/ Service Centre to see that the decisions of the authorities of the Institute and of the Director are faithfully carried out. He shall perform such other duties as may be assigned to him by the Director.
6. The Registrar
(1) The Registrar of each Institute shall be appointed on such terms and conditions as may be laid down by the Statues and shall be the custodian of records, the common seal, the funds of the Institute and such other property of the Institute as the Board shall commit to his charge.
(2) The Registrar shall act as the Secretary of the Board, the Senate, and such committees as may be prescribed by the Statutes.
(3) The Registrar shall be responsible to the Director for the proper discharge of his functions.
(4) The Registrar shall exercise such other powers and perform such other duties as may be assigned to him by this Act or the Statutes or by the Director.
Manual 3: Procedure followed in the decision making process
The Institute has a Director, Deputy Director, 10 Deans, 26 Heads of the Departments and the Registrar, who carry out the various functions of the Institute. The Deans, the Deputy Director, Heads of Departments and the Registrar report to the Director. The Deputy Registrars/Assistant Registrars report to the Deans/the Registrar as per the division of work. Requisite powers have been delegated to the Deans, the Heads of Departments, and the Registrar, who are accountable for their actions.
The following manuals/documents give details of the procedures being followed in taking various decisions
Manual 4: Norms set for the discharge of functions
Manual 5: Rules, regulations, instructions, Manuals & Records used for discharging its functions
The following documents provide this information:
IIT Act 1961 and its amendments
Manual 6: Statement of the categories of documents held by
The following are the categories of documents:
Category 1. Documents pertaining to Academics
Academic Programmes & Syllabi B.Tech/B.Arch./IDD, curricula and
Academic Curricula Post Graduate Programmes, PG syllabi & curricula
Ordinances & regulations, Doctor of Philosophy
Category 2. Documents pertaining to Sponsored Research & Consultancy
Sponsored research guidelines
Industrial consultancy guidelines
MOUs with companies / Institutes
IIT Roorkee - At a glance, Facilities and expertise,
Category 3. Documents pertaining to Administration
Modified Recruitment Career Progression Scheme for non-teaching staff
Prevention of sexual harassment of women at their work place
Category 4. Documents pertaining to Finance and Accounts
Category 5. Documents pertaining to students' affairs
Standing Orders for Students and Procedure for Enquiries & Punishments
Anti Ragging Measures
Manual 7: The particulars of any arrangement that exists for
There is a Central Body as per official gazette notified by the Central Government called as Council [Sec. 31(1) of the Act].
Manual 8: A statement of the boards, councils, committees
The minutes of the meetings of the Board, Senate, Finance Committee and Building & Works Committee are available in the Institute Library.
Manual 9: The directory of its employees and its officials
Manual 10: Monthly remuneration received by each officer
The details of the monthly remuneration received by the Faculty members, officers and the employees of the Institute are maintained in the Accounts Section. The monthly remuneration received by the Faculty members, Officers and the employees of the Institute are as per the Government approved pay scales.
Manual 11: The budget allocation to each Department
The Non-plan budget and Plan Budget allocation by the Govt. and the details of various heads under which they are utilized are maintained by the Accounts Section and are available in the Annual Statements of Accounts of the Institute.
Manual 12: The manner of execution of subsidy
The under-mentioned subsidies are provided to the SC/ST students:
(a) Offline Applications:
(aa) Male SC/ST/PD category candidates = Rs.1,000
(b) Online Applications:
v. IIT Roorkee assistance-ship of Rs 8000.00 pm is made available to all M. Tech students except self-finance/sponsored category.
vi. IIT Roorkee assistance-ship of Rs 16,000-18,000/18,000-20,000 pm is made available to all Ph.D students except self-finance/sponsored category.
Manual 13: Particulars of recipients of concessions, permits or
The Institute has extended limited infrastructure facilities to Banks/ ATM, Post Office and Railway Reservation Counter for students and staff. These facilities are also open to the Public.
Manual 14: Details in respect of the information, available to or held by it, reduced in an electronic form
Manual 15: The particulars of facilities available to citizens for
The relevant information can be obtained by any citizen from the Registrar of the Institute (PIO). The Library of the Institute is primarily meant for the Faculty, Officers, Students and the Employees of the Institute. However, persons from certain sister organizations located at Roorkee, are permitted temporary membership of the Library for academic purposes. The library remains open from 8.45 am to 12.00 pm. on all working days.
The following methods are also adopted by the Institute for the dissemination of the information
Manual 16: The names, designations and other particulars
1. The Public Information Officer of the Institute is:
Dr. Shyam Narayan,
2. The Assistant Public Information Officers of the Institute are:
(a) Mr. Gopal Kumar Rastogi
Joint Registrar (A&A),
(b) Dr. Ajay Sharma
Indian Institute of Technology Roorkee
Telephone : (01332) 285098
(c) Mr. S.K. Saini
Indian Institute of Technology Roorkee
Telephone : (01332) 285015
(d) Mr. Suman Kumar
(e) Mr. R.S. Khatri
(f) Mr. R.K. Sharma
(g) Mr. N. K. Verma
(h) Mr. C.S. Verma
(i) Mr. Subhash Chand
(j) Mr. Pradeep Kumar Sharma
(k) Mr. Pramod Kumar
(l) Mrs. Marget Cilamkoti
Assistant Registrar (PS to Director)
Manual 17: Such other information as may be prescribed
Information about the following is also available on our website.